Matter Management: When "it's in my inbox somewhere" isn't working anymore 

Meet the legal toolkit that turns inbox chaos into strategic impact. Xakia's legal management software transforms how your team receives, manages, and measures work.

Because your legal expertise deserves better than battling an inbox all day. 

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legal matter management software

Matter Management that makes your inbox look like a flip phone

matter-management-software-overview

Matter management designed specifically for in-house legal teams

We have lived experience with the daily pains of managing a legal inbox. It's why Xakia exists. A simple matter management solution that reduces admin tasks so you remember why you got into law in the first place. 

We've reimagined how legal work should flow:

  • Documents live exactly where you'd expect them to (imagine that!)
  • Requests follow a clear path that makes sense to everyone involved
  • Contracts get the organized attention they deserve
  • Everything lives in one place
Solve Common Pain Points

The best in-house matter management keeps it simple

Start capturing matters and the rest follows. It's that simple.

Start with matter templates for rapid data capture. No extra admin required - just your daily work. Xakia captures matters directly from your inbox. 

Move from a list of emails to a dashboard that tells you: 

  • Work in progress
  • Stakeholders involved
  • Team members assigned
  • The deadlines and whether it's delayed
  • The priority order 
  • The strategic impact 

 

legal-operations-software-sort-by-filter
cloud based legal matter management software - access to documents

Put an end to "where's that document?"

We've made document organization so simple, it's almost suspicious:

  • Connect legal matters and documents so you get the full context
  • File documents and emails directly from your inbox (preferably with a coffee in hand)
  • Search, preview and work with key documents without jumping through emails
  • Receive documents through intake and they'll get stored neatly with their associated matter 

Already use SharePoint, G-Suite, NetDocuments or iManage. Xakia connects to a majority of the tools you're already familiar with.

Find out more
Xakia - matter management software - stay on track with tasks

Prioritize Your Work For Maximum Impact

Doing the right thing is far more important than doing lots of things.

If you want your legal team to work smarter, the first step is to understand your work profile and prioritize to focus on strategic initiatives with impact.

Xakia legal matter management system will ensure: 

  • Deadlines, key dates and tasks are tracked easily
  • You can prioritize, delegate or dismiss work quickly
  • You will feel in control of your workload
  • You can move work around the team (or external resources) for maximum output aligned with capability and capacity

Prioritize matters based on impact

Turns out, seeing the full picture makes strategic decisions easier.  

Xakia helps your team work smarter by:

  • Tracking deadlines, key dates, and tasks like your phone tracks your screen time (but with less judgement)
  • Prioritize, delegate and dismiss, all with a flew flicks of the mouse 
  • Resource match in line with expertise and capacity to be efficient without overloading the team 
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virgin australia love Xakia's matter management software

“Xakia is very easy to use, the reporting functionality is more sophisticated than other offerings and it simplifies the management of your own matters as well as your team’s matters. I would highly recommend Xakia as a matter management solution.”

Chief Legal Officer

Manage disputes to manage risk, because the devil is in the details 

Capture information about each dispute like a private investigator. Every detail matters when it comes down to the final moments.

Xakia's Dispute Log captures every crucial detail:

  • Class action, limitation periods, parties details 
  • Key financial information including claim amounts, at risk and insurance coverage
  • Proceeding information (multi-stage)
  • Analytics that turn data points into "how did you know that?" moments

Proactive risk management beats reactive risk management. The only way to be proactive is to be on top of the data capture. 

Easily manage disputes with a matter management software solution
affinity education group

“Xakia has been life changing, centralizing everything into a single workspace. There have been massive efficiencies in how our team operates. ”

Vaughan Reed
General Counsel

Check out the case study

The best in-house matter management connects to documents

The best in-house legal matter management enables you to prioritize

The best in-house matter management captures critical information

matter management system - discussions

Nothing falls through the cracks with a matter management solution

You're putting out fires all day long, and the embers just keep burning.

Your team is exhausted and you worry deadlines will be missed, a key legal team member will be away (or worse, leave altogether!) and you won't know where or how to track critical legal information.

A legal matter management system is critical for organizational risk mitigation. It will bring your collective legal team blood pressure down and ensure:

  • You can easily capture key status notes that link to your reporting
  • Discussions amongst the team or with internal clients are recorded within the system
  • You have a clear, central source of truth
legal matter management software - card or list views

Work in your style - list view or 'agile for legal'

Seeing through the 'noise' to remain in control of your workload is the goal.

Being able to track all your legal matters in one secure, searchable and central location requires a user friendly in house legal matter management software that operates in a style to suit YOUR needs, to drive productivity and improve collaboration.

Xakia's matter management software for corporate Legal Departments allows for:

  • a simple list view OR
  • agile for Legal Departments who work in a card view to drag & drop matters quickly through a legal workflow

The complete legal toolkit that doesn't come with a high price tag

Matter management and visibility are central to your success. The very best matter management software incorporates these legal operations tools too.

 

Highly trused by in-house legal teams globally

Ready to take Xakia for a test drive?

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Take Xakia's matter management software for a test drive today

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Explore Our Legal Matter Management Resources

matter management software for legal departments
EBOOK

Modern Matter Management for Corporate Legal Departments

Download eBook ›
department of no - become in-house legal hero white paper
WHITE PAPER

Beyond the Department of No: Become an In-House Legal Hero

Download white paper ›
LegalTech Change Management - Fostering a Pack Mentality
BLOG

LegalTech Change Management - Fostering a Pack Mentality

Read the blog ›

Some commonly asked questions about our legal matter management system

What makes Xakia different to other enterprise legal management software?

Xakia is a cloud based legal management software, accessible anywhere, any time. Xakia was built with a pure focus on legal in-house needs. We believe that all in-house legal teams, whether you are a team of two, twenty or larger, should have access to simple and cost-effective matter management tools that can help them streamline and automate their legal operations.

To learn more about our in-house legal toolkit, get in touch with the team today for a demo or start a 14-day free trial. Get started in minutes, not months.

How much does the Xakia legal matter management system cost?

Our plans are on a per user, monthly basis, or you can secure discounts for a year-long commitment. View our pricing to learn more.

If you would like to learn more about our legal matter management software, get in touch for a demo today.

How secure is my data?

We take information security extremely seriously. Xakia is certified as compliant with ISO 27001, SOC2 and HIPAA. We undertake regular, independent security audits and make security our top priority in all our daily operations.

You can learn more about our security here or get in touch to request a copy of our Information Security Pack.

Does your legal matter software cater for different languages?

Yes! Our enterprise legal management software is the only multi-lingual platform in the market configurable in English, Japanese, Spanish and French.

Can I integrate the Xakia in house legal matter management software with other tools I currently use?

Yes! We have out-of-the-box integrations with:

We also offer integrations with:

Save time with single sign-on:

  • Azure Active Directory
  • Okta
  • ADFS

Xakia has an open API available free of charge so you can integrate our cloud based legal management software with your other existing tools.

You can learn more about our LegalTech integrations here, or get in touch with the team if you’d like to learn more or to discuss any other LegalTech integrations you may require.

What should I look for when evaluating a matter management system?

Check out our blog with our top 5 tips to consider when evaluating a matter management software for your in-house legal department.

We also recommend you choose a matter management solution that matches your business needs – check out our blog to help you get started. Make sure you avoid wasting time and money on in house legal matter management software that doesn’t deliver.

If you have any questions or would like a demo, get in touch with the Xakia team today.

Why do I need a modern matter management system?

Good question! A modern matter management system can help your Legal Department keep track of all matters, collaborate with colleagues and communicate with internal clients without the stress.

Download our Modern Matter Management eBook to learn the signs to upgrade, key features to evaluate and how to implement and evaluate ROI on a modern matter management solution.

What is the return on investment for using Xakia?

Use our free ROI calculator to discover how much time and money your department will save the first and second years after investing in Xakia. If you have additional questions feel free to contact us or book a demo.

Trusted by in-house legal teams of all sizes, worldwide

coca-cola - Xakia legal matter management software customer
axiom medical
woolworths group - customers who love Xakia
healthscope
kcata - customers who love Xakia
serco - customers who love Xakia
bluescope - customers who love Xakia
Xakia is trusted by the in-house legal team at healius
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target
jera
reece - customers who love Xakia
contact energy
Who gives a crap logo - customers who love Xakia
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